2026 Newport Seafood & Wine Festival Vendors

This event combines the perfect blend of fun and excitement.  We invite all Pacific NW wineries, seafood restaurants and craft artists to apply to be a vendor at this event.

The Newport Seafood & Wine Festival encourages fresh seafood, small and large production wineries and artists featuring their uniquely crafted creations to be part of the fun.

This year will feature our Annual Seafood Chowder Cook-off. You must be an accepted vendor to enter. A panel of judges will blind taste each entry on Thursday night. Prizes to be awarded for display during the show. People's Choice to be announced on Sunday at the festival.

Applications will be ranked by the Seafood & Wine Festival staff for placement consideration; additional points will be given to Seafood Chowder Competition participants, Newport Locals and/or offers of multiple Seafood items on your menu.

The application deadline is September 15, 2025. If selected, you will be notified and payment will be due when you pick your booth space. Details will follow in your acceptance letter. If you are not accepted; you will be placed on a waiting list and notified if there is an opening for your booth type.

This is a 21+ year old event: This includes exhibitors, their staff and all children, including infants. In accordance with Oregon State law, no minors are allowed on the festival grounds during hours of operation. Compliance is strictly enforced!

Food Vendors: Service of food at this event requires a temporary Lincoln County Health Department License (fee will be due with your contract). Food vendors are strongly encouraged to offer multiple seafood items. Selection of applicants will be made to maximize the variety of seafood products.

Arts & Crafts Vendors: All applicants must include pictures of crafts to be sold (please email to maggie@newportchamber.org along with your booth name). With a limited number of craft vendors an effort will be made to minimize the duplication of products offered. Please list the types of crafts you are selling in detail.

Wine or Alcohol Beverage Vendors: All alcohol beverage vendors must complete an OLCC Special Event Application online (CAMP). Non-profit or Charitable organizations must complete a Temporary Sales License Application online, you may be asked for proof of 50lc3 status along with your Oregon non-profit registry number.

There is a $40 City of Newport approval fee that will apply for each Alcohol vendor application, this will be due with your contract.

All persons serving wine must hold a current service permit or attend a training class that meets OLCC requirements prior to participation at the Festival.

OLCC will charge a fee for each wine vendor application this needs to be paid before submitting your contract. OLCC requires proof of liability insurance at a minimum of $500,000. OLCC requires a signed control plan that will be provided to you.

No private lable wines, wine glass holders, corkscrews/pullers or wine bottle openers are allowed for sale or giveaway.

All servers will offer a uniform pour of one ounce per taste or four ounces per glass.

Insurance: All vendors must provide the Greater Newport chamber of Commerce with evidence of $500,000 minimum liability insurance coverage, showing the Greater Newport Chamber of Commerce as an additional insured.

Electrical access is not included with your booth fee.

Electrical Available:

Option A- Standard Receptacle (for small loads) 120v, 0 to 1000 watts or 8 AMPS max. cost $125

Option B- Standard Receptacle (for appliances in your booth) 120v, 1001 - 1900 watts or 16 AMPS max. cost $150

Option C- NEMA 14-30 Receptacle (for appliances that need more wattage)120/208v, 5000watts or 24 AMPS max. cost $275  An adapter may be necessary to plug in your appliance {vendor is responsible for their own adapter}

Option D- NEMA 14-50 Receptacle (for appliances that need more wattage) 120/208v, 8000watts or 40 AMPS max. cost $475  An adapter may be necessary to plug in your appliance {vendor is responsible for their own adapter}

Cook Tent space- vendors preparing food w/grease laden vapors or flame $75

Booth Types: Inline 8X8 is $650 Inline 10x10 is $750 Corner booth is $250 additional. Some double booths and End Caps will be made available but are limited.

The Festival will provide, included in your space rental:
• Pipe and drape for each booth (back drop)
• Four (4-day) festival passes per booth space.
• Water and non-potable ice will be available for vendor use at least one hour before the doors open each day.
• skirted table per booth space (size varies by space, see application for details)
• A commissary trailer will be available with hot water to wash dishes.

The Festival will provide these items at an additional charge:
• additional skirted tables are offered at the rental cost of $15 per table (must be pre-ordered before load-in day)
• Electricity is NOT included with your booth. A "charging station" will be available at the Vendor entrance tent at no charge.

What to bring:
• Cooking and serving equipment
• Equipment for display, chairs or additional tables for your booth, point of sale system, product and appropriate items to sell or give away.
• Booth decorations, the theme is- Let's Get Crackin', Dungeness Crab Capital of the World (All decorations need to be fire retardant)
• Bags for customer purchases (No plastic bags please)
• A sufficient amount of change for customer purchases. The festival does not provide any change to booths.
• Potable ice, ice buckets and water pitchers, hand washing station (food vendors) plus additional equipment as required by the Health Department.

Booth Clean-up:
At the end of the festival, check out at door 6 (Vendor Entrance) with a Festival staff member for a booth cleanliness inspection. Should you leave without getting the required inspection, you will be charged a $250 cleaning fee. Please leave your booth in the same condition or better than you found it.